It is extremely important that after examinations of Class X/XII conducted by the Board, the Mark Sheet-cum-Passing Certificate be issued under the correct demographic details of the students. To ensure that demographic details are correctly submitted by the schools, the CBSE takes the following measures:-
a) Schools are advised to ensure that demographic
details of the students are correctly recorded in school records i.e. admission
form, scholar register and admission withdrawal register.
b) The transfer certificate shall be issued with
correct demographic details of the students.
c) The Registration be done in Class IX with
correct demographic details. Correctness of the demographic details is verified
and certified by parents and schools.
d) After Registration, a correction window is again
provided to ensure that in case of any mistake, the same may be rectified by
correcting uploaded data.
e) Schools are directed to download the
registration card of the students and provided the same to them for verification
of their demographic details.
f) In class X, the registration data of Class IX is
shown to the schools for submission of LOC. Once again, prior to submission of
LOC schools are directed to verify the data and get the confirmation from
parents.
g) After LOC also, a correction window is made
available so that if any data is not correct, the same may be corrected.
h) Prior to examination, admit cards are issued to
the students wherein an undertaking is obtained from the students, parents and
Principal of the school that demographic details mentioned in the admit card
are correct.
i) After taking so much of efforts, schools are
again used to sent requests to the CBSE to make the correction in the
demographic data prior to the declaration of result.
j) Once the result is declared passing documents
are again provided to the students wherein an undertaking is obtained for the
confirmation of the demographic details of the students from the
Student/Parent/Principal.
Above process is repeated in Class XI & XII.
Meaning thereby CBSE is providing 20 opportunities to the Schools/Parents to
provide correct demographic details of the students. Despite making so many
efforts, soon result is declared, CBSE is getting a large number of requests
for correction in demographic details of the students.
While sending requests for correction, the
following has also been observed by the CBSE:-
1. Schools are sending incomplete requests to the
CBSE for making correction in demographic details.
2. Supporting records from all previous schools
where student has studied earlier are not provided with the requests.
3. Documents which are not visible are sent with
the requests.
4. There are many cuttings on the documents
5. Once CBSE is making requests to supply the
documents, no reply is sent by the schools and many more.
This makes delay in the processing of the requests.
Keeping above in
view, the following directions are issued to the schools for strict compliance
please:-
1. Ensure that in all school records, demographic
details of the students are 100% correct.
2. Instructions issued by the CBSE during
registration and submission of LOC are strictly adhered to.
3. Must obtain confirmation from the parents about
correctness of demographic details.
4. Once, sending request to the CBSE for
correction, all certified records from all previous schools as depicted in the
enclosed table is sent to the CBSE.
To ensure that requests sent to CBSE are processed in the minimum possible time, schools are directed to provide complete certified records. In case, incomplete requests are received, the same will be summarily be rejected by the CBSE.
In addition to above, the following has also been
experienced:-
1. Students are sending requests directly to the
CBSE.
2. Students are sending requests through legal
notices.
3. Students are approaching to the Hon'ble Courts.
It would be appreciated if the students are guided to process their requests
through school instead to taking above said routes which delays decision on
their requests because of non-availability of the desired school records.
This is for strict compliance please by all the
schools.
1. Table for sending records for correction (Annexure-A)
2. Illustration for correction (From where & what documents are required) (Annexure-B)
#cbse #correction #marksheet #knowledgescrollers
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